How to Implement a Transport Management System?

Ihor Kryzhanivskyi
Business Developer Specialist at TRIARE
4 min read
How to Implement a Transport Management System?

For anyone who ever ran a warehouse, inventory management probably makes him remember vast storages filled with goods being counted by hand. Thankfully, the rise of technology allows us to apply digitalization to such tedious activities. From storing inventory in a warehouse to handing it out for delivery, it is critical to manage everything accurately and cost-effectively. If you fail to do so, you risk quickly falling behind your competitors.

What is transport management system

Transportation management is a vital part of the aforementioned process. There are numerous innovations being developed to ensure its automation, among them – transportation management system (TMS) software. It allows tracking of the entire supply chain by capturing structured data from the moment you create or source goods to the moment they are delivered to your end customer.

There are hundreds of problems that may occur when running a business that involve managing inventory. The following is only a small portion of the list:

  • Running out of stock due to delays.
  • Delivered goods are damaged or perished
  • Inefficient use of storage space.
  • Dealing with intermediaries instead of contacting transit companies directly.

The only alternative to employing TMS is doing the management manually. Perhaps, it is not a good idea as the process may get enormously time-consuming as the business expands. This includes making calls, negotiating rates, and tracking the whole delivery chain. With a TMS in place, you can connect with carriers automatically.

logistics and transportation

Another problem solved by TMS is a need to deal with intermediaries that connect businesses to transportation companies. Having additional points of contact is ineffective by definition. The issue gets even worse with the shipping middlemen due to the asymmetry of information. It means you receive data that the intermediary decides to give you, making it impossible to collect sufficient information for meaningful decisions.

Solving the transportation challenges

The benefits of implementing TMS include, but are not limited to the following:

  • All of the information (routes, order statuses, accounting data, etc.) will be available to see and analyze in one place.
  • Synchronized data about truck capacity that facilitates meaningful forecasting.
  • Automation of driver routes and delivery scheduling.
  • Exact delivery estimates and instant warnings in case any issues occur.
  • An automatic system that can synchronize supplier and customer data to enable the processing of orders, inventory checks, and paperwork handling.

Transportation management software helps to make the shipment chain more efficient and allows businesses to reach improved productivity. It is particularly facilitated by the streamlining of logistics and delivery processes as well as efficient storage management that ensures for all the smallest details to be the way it needs to be.

Warehouse transport

transportation management system

While transportation and shipment processes may seem easy to anybody outside the business, they are actually highly difficult. Finding the shortest routes while at the same time ensuring consistent packaging and minimum harm to goods is complicated. A transportation management software’s mission is to guarantee that the business can do its job well and that the clients stay satisfied.

Benefits of transport management system

For instance, let’s take a web logistic software solution that allows for real-time tracking of temperature-sensitive shipment. While being a typical piece of technology, it must include a number of features:

  • Real-time GPS tracking
  • Image recognition
  • Voice recognition
  • Messaging
  • Notifications about issues or incidents
  • Database search by different criteria
  • Customizable settings

As a part of TMS, it solves a number of problems, including assigning and managing delivery requests, documenting cargo conditions, and resolving issues on time. Similar technology may be implemented to other stages of inventory management, for example, when dealing with a warehouse space. Depending on the size of the warehouse, it significantly cuts the time workers spend to search the requested products.

Having a TMS application in your shipment chain is not only about making your logistics effective but also about staying competitive. Both big and small companies are continuously investing in software for transport, as it helps them do more work with less costs. If your business is having hard time fulfilling ever-changing customer needs or has issues with inventory processing, transportation management software is your best option.

Why should you choose TRIARE above other options?

We use analytics and big data. The software can analyze delivery history and improve customer operations, minimizing logistics costs and shortening delivery times. Unlike paid services, this product will remain with you indefinitely and can become a part of your brand.

Want to check whether your transportation business is prepared for automation?
Ihor Kryzhanivskyi
Business Developer Specialist at TRIARE