How to Transition Your Project to a Dedicated Development Team?

Want better results for your web project? Let a dedicated team handle the details, saving you time and money while you focus on what matters most. Learn how to pick the perfect team for your project and what benefits you’ll get while working with the right experts in the next sections.

Top reasons to outsource your web project to a dedicated development team

Outsourcing lets you tap into expert skills, save on development costs, and get your product to market faster. It’s a short answer. So, let’s dive deeper into this. 

• Fresh ideas and tech: Development teams are always exploring new techniques and technologies to improve the quality of their work. They’re constantly upskilling and finding solutions that may not be available to your internal team. This is a major plus!
• Faster project delivery: With experience in various niches, outsourced teams often have ready-made solutions or ones they can adapt to fit your business. That means no hunting for answers, they already have the tools and knowledge to speed up your project.
• More time for running a business: A dedicated team handles the tech, so you can focus on growing your business while they build your product.
• Global expertise and cultural awareness: Many outsourced teams work with businesses worldwide, meaning they understand different cultures, target audiences, and local market nuances. This helps them implement the best ideas and solutions tailored to your needs.
• Smart risk management: Outsourcing teams are pros at managing development risks. They know how to spot challenges and plan for them, so you won’t face unexpected delays, and the final product will match your needs.
• Ongoing support: Once the project is done, outsourced teams typically handle maintenance and updates, saving you the trouble of finding another team. They already know your product inside and out, so they can provide long-term support with minimal fuss.

Well, working with an outsourced team can give a big boost both, to your project and your business. While they take care of the details, you can focus on growing your company, backed by a team of experts who understand your vision and the market needs. Numerous companies across different industries are proof that this approach works. So, be like them. 

How to pick the perfect dedicated team for your web project?

Before you start searching for dedicated team services, make sure you’re clear on your project goals, what you want the final result to look like, and the tasks your product should solve for your business. Once you have that, choosing the right outsourced development and design team will be a lot easier. Why so?

First off, you’ll know exactly what kind of skills you need from the team. This includes their expertise, the tech stack they work with, and their experience with projects like yours. In other words, the team’s capabilities should match your needs perfectly. It’s also a good idea to check out their portfolio to see the quality of their work and how they approach design.

Next, make sure the team’s corporate culture and values align with yours. When a dedicated team shares your vision for business growth and brings fresh ideas to the table, it creates a solid foundation for collaboration and success.

Of course, cost matters, but it should match the quality and experience the team offers. And don’t forget about post-project support and scalability. The team should offer a full range of services that ensure your product runs smoothly in the future and grows with your business.

How does a project handover to a dedicated team happen?

Usually, handing over a project happens in a few stages. First, you’ll need to create a project transition plan and organize the transfer of all the documentation that covers the project’s details and technical features. Plus, don’t forget to add a document outlining the functional requirements and business goals to keep everyone on track.

Once the paperwork’s done, the teams meet to go over everything and get familiar with the project. They’ll discuss the specs and expectations for the final result. It’s super important that the new team has no trouble going through the documentation and can dive into the work right away. All in all, this affects the release date of your project. 

Next, keep the communication lines open between your company and the outsourced team to monitor progress and make adjustments if needed. During this phase, all necessary data and access to tools should also be transferred. This should all be sorted out early in the documentation process to avoid wasting time on gathering access later.

After that, the team can start working on the project. Throughout the process, you should provide support and supervision to address any questions or issues quickly. Once everything’s up and running, just schedule check-ins for updates and wait for the final result.

How does the onboarding process for a dedicated team go?

Based on our experience, here’s a casual guide to a successful onboarding process:

• Get the team familiar with the project: Share the important docs, technical specs, and business goals so the team knows what they’re working towards. Keep it simple and focus on what’ll help them get started quickly.
• Introduce the tools and platforms: Make sure the team has access to all the necessary tools and platforms, like project management systems or communication channels. This way, they can keep you updated, and you can easily track progress.
• Give them the access they need: Share all the resources, data, and tools the team needs to work on the project. If you’ve already done some coding, design work, or have mockups, make sure they get access to that too.
• Start working on the project: Once the dedicated software team has all the docs and resources, they’ll begin tackling tasks based on priorities and deadlines. They’ll keep you in the loop with feedback, making sure everything stays on track.
• Keep communication regular: Set up regular check-ins from the start. This way, you can discuss the project’s progress, fix any issues, and adjust plans if needed. It’ll help keep everyone aligned and on the same page throughout the process.

What’s the best way to transfer knowledge to the dedicated team?

The best way to transfer knowledge to a dedicated team is by keeping communication clear and organized throughout the whole process. First, start with detailed documentation covering all the technical specs and business requirements that have already been implemented. We’ve talked about this in previous sections. 

Then, set up knowledge-sharing meetings where you can talk through the important details, answer any questions, and clarify things; kind of like a QA session between teams. Make sure to record everything and put it in a document so the new team can refer back to it whenever needed.

Regular knowledge transfer sessions and continuous training will help the team get up to speed faster. Also, using tools like internal wikis or project management platforms will make organizing and accessing this info way easier. 

What tools do you need to collaborate with a dedicated dev team?

Modern tools make work so much easier, it’s hard to imagine getting things done without them. Here are some tools we recommend when working with an outsourcing team:

• For project management: Jira, Trello, or Asana are super convenient and we also use them in our workflows. They’ll help you with organizing tasks, tracking progress, and coordinating teamwork as well. 
• For communication: Slack, Google Meet, or Zoom are perfect for messaging and video calls. Everybody uses them, so they prove their quality and efficiency over time. 
• For video meetings and online sessions: Miro or MURAL lets you visualize ideas during team discussions or planning. You can save your work for later reference too.
• For version control: GitHub, GitLab, or Bitbucket are reliable tools for managing code, tracking changes, and making collaboration more convenient for all team members. 
• For visualization and prototyping: Figma or Adobe XD are top picks among UI/UX designers. With this toolkit, you can create catchy things and collaborate on designs and prototypes at the same time. They have everything you need to start to work on projects of any scale. Our recommendation. 
• For testing and monitoring: New Relic or Sentry are popular tools to monitor project performance and quickly spot any issues.

In short, these tools will help you stay connected with your outsourcing team and keep everything organized. Use them to keep your project running smoothly and get things done efficiently.

What project management tools work best for managing a dedicated team?

A project manager is the backbone of any project, and the tools they use are what keeps everything running smoothly. These tools make team communication clear, tasks organized, and deadlines manageable. Here are a few worth checking out:

Jira: Perfect for large projects and teams using Agile methodology. You can create tasks for different teams, comment on details, track progress, and even integrate with other tools.

Trello: The simplest tool for task and project management. It’s all about visuals: set up a board, add tasks, assign statuses, and watch your progress unfold.

Monday.com: Fully customizable for your team’s needs. Whether it’s tracking tasks or managing projects at different stages – it’ll help you with everything. Customize it like you want and create awesome things in just a few clicks. 

Asana: A versatile, well-known tool that helps track tasks and deadlines. Similar to others but with unique task display options and settings that might suit your workflow better.

Notion: A powerhouse of functionality! Whether managing projects, keeping records, or creating databases, this tool integrates everything in one place.

What challenges can arise when transitioning a project to a dedicated team?

Challenges happen, it’s okay. But they also can be opportunities to level up your processes. Every team might face unique situations, and that’s exactly why we’re here – to help you know what to expect and how to handle it like a pro.

One of the most common hiccups is incomplete or unclear documentation. When technical specs, business goals, and project requirements aren’t clear or detailed enough, it’s tough for a new team to start their work. That’s why we keep emphasizing the importance of starting with solid documentation. Get that sorted early, and you’ll save time (and headaches) later.

Another thing is a lack of communication. Without regular meetings and open discussions, there’s a risk of the team misunderstanding the project goals. As a result, it can throw off timelines and deliverables. What is the fix in this case? Start with scheduling regular project updates and Q&A sessions to clear up any confusion before it becomes a problem. It’ll help to put everything in the right place.

Different working styles or methodologies can also create friction. If the new team’s approach doesn’t align with yours, it’s time to sit down and agree on a system that works for everyone. And don’t forget to define responsibilities upfront, clearly assigning roles helps avoid those “I thought you were handling that” moments. A good project manager can make all the difference here by keeping things on track and ensuring everyone knows what’s what.

What are the benefits of outsourcing your web project to a dedicated team?

First of all, a dedicated team is always up-to-date with the latest tech trends and best practices. What does it mean for you? They’ll apply cutting-edge solutions to match your business goals and vision as well. It sounds pretty good and works in the same way, for sure.

While they handle the technical side of things, you can focus on what matters most – building your brand, refining your marketing strategy, or winning over new customers. It’s a win-win cooperation that plenty of business leaders swear by. On top of that, outsourcing ensures a stable and transparent process. With regular updates, clear workflows, and solid task management, you minimize risks and misunderstandings.

In short, outsourcing your web project isn’t just about getting the job done, it’s about making your business stronger. You’ll have reliable partners crafting a great product while you keep your eye on growing your company. Simple, efficient, and totally worth it!

Conclusions

So, what’s the bottom line? With an outsourcing development team, you’ll stay focused on running your business without thinking about the technical stuff. If you have a project in mind and are considering an outsourcing option, TRIARE experts are here to help you. With years of expertise, we know how to create a top-quality product that aligns with your goals and drives your success.